Key Responsibilities

• Assist with staff onboarding, offboarding, and related HR processes.
• Prepare and manage documentation for contractor renewals.
• Keep contractor records and assignment details current.
• Work closely with HR and IT to ensure contracts are renewed on time.
• Organize interview timetables and reserve meeting rooms.
• Handle logistics between candidates and interview panels.
• Provide administrative support during recruitment (no direct interviewing required).
• Help coordinate staff training sessions and departmental events.
• Maintain accurate files for IT assets, contracts, and administrative records.
• Support IT teams with reporting, filing, and documentation tasks.
• Track pending requests and ensure workflows are completed promptly.
• Review timesheet submissions for workload analysis.
• Follow up on missing or incorrect timesheet entries.
• Keep staff lists and related information updated.
• Manage room booking requests and liaise with facilities teams.
• Deliver day‑to‑day assistance for PMO activities as required.

Requirements

• Diploma or degree in IT, Business Administration, or a related field.
• 2–4 years of experience in IT operations or administrative support.
• Strong organizational skills with keen attention to detail.
• Proficiency in Microsoft Office; familiarity with ERP or ITSM systems is a plus.
• Effective communication skills in both English and Chinese.
• Reliable, proactive, and capable of handling multiple tasks efficiently.